Utilise Band Rider

RD (Producer): "Meals: Please can I check if refreshments / food & drink are provided for the musicians?... Maybe 18:30 / curfew time? As there is a very short interval between sets 1 & 2."
RD (Producer): "What is the arrangement regarding the band rider and what time will the band be eating tomorrow?"
RD (Producer): "Hi CS most of the band are leaving at 21:00 😬 I did highlight this in my email to TL."
CS (Wedding Coordinator): "TL and Claire have provided pizza for you. This will be available at 9:30."

Title
Utilise Band Rider

Description
Instead of rearranging band meals around musician preferences, firmer measures need to be implemented to ensure smooth event management and compliance with client regulations. At Diáspora @ Old Gore Barn, Nr. Cirencester, Gloucestershire, 24/04/2022, the meal was rescheduled to an earlier time to accommodate musicians who needed to leave early. THIS SHOULD NOT HAVE HAPPENED.
To prevent these types of complications, a more structured approach is needed. The principle of “This is the deal on offer, take it or leave it” should be enforced. If musicians' availability presents scheduling conflicts, they should not be included in the meal plan. Instead, a rider per head should be offered to them.
It is essential that the rider per head is charged regardless of whether the client is providing meals for the band. This approach ensures that the management maintains control and leverage over situations like these, where musicians' preferences or schedules conflict with the event’s smooth flow. By offering a rider, management can effectively satisfy musicians' needs without imposing additional complications on clients, venues, or chefs.
The rider also provides an effective way to keep musicians happy and ensure they are booked for the gig, without creating unnecessary logistical challenges.

Notes Comments
Charging a rider per head offers flexibility and maintains control in situations where meal timing or availability is problematic.
The incident at Old Gore Barn highlights the risk of disrupting the event schedule to accommodate musicians' changing preferences, which should be avoided in the future.
A well-established rider system offers a simple, straightforward solution that reduces the potential for complications and misunderstandings related to food and meal timing.

Implemented
Implemented Date: 27/11/2024
Implemented By (Individual): RD
Implemented By (Organisation): R&BM

INDIVIDUALS

CS, Venue
Responsible for coordinating event details and liaising with the band.
Ensure that communication regarding meal arrangements is clear and agreed upon. Should not be responsible for last-minute food adjustments due to musicians' changing schedules.

DG, Vocals
Performers at the event.
Communicate their availability and needs ahead of time to avoid last-minute scheduling conflicts that disrupt event logistics.

RQ, Vocals
Performers at the event.
Communicate their availability and needs ahead of time to avoid last-minute scheduling conflicts that disrupt event logistics.

RD, Bandleader
Responsible for managing event logistics and coordinating the band's needs.
Responsibilities: Ensure that logistical challenges, such as food timing and musician preferences, are managed efficiently. Implement rider system to maintain control over event details.

TL, Client
Responsible for organizing the event and ensuring meal provisions are adequate.
Provide timely and clear communication regarding meal provisions. Understand and adhere to the band's rider expectations to prevent conflicts.

TR, Vocals
Performers at the event.
Communicate their availability and needs ahead of time to avoid last-minute scheduling conflicts that disrupt event logistics.

READ MORE...

This development was triggered by the following incidents...
Lack of Food Arrangements for the Band

Parent developments...
Best Time for Food & Line Added to Show Advance