Two-Stage SubFulfilments (supplier-side Show Advance)

2/ you hadn’t downloaded the charts. You clearly hadn’t read any of my messages. I was literally hanging around in Acton waiting for your reply and wondering whether to bring my MacBook or not, whether to chase you another time.
When I don’t hear back, and I think “should I send him another message? Should I chase? Am I harassing? Am I a nuisance?” I just needed something off you. Anything. Smoke signals. A little communication before the day. Not suddenly faced with this problem on the day and having to sort it out on the fly.
This was after 2 heads up (via e-mail + WhatsApp group message) about me not printing charts. When I messaged you on the morning, you took nearly an hour to reply - by which point, it was too late and I was already on my way.

Title
Two-Stage SubFulfilments (supplier-side Show Advance)

Description
A mandatory confirmation system for musicians to acknowledge receipt of charts, set lists, and other preparation materials in advance of rehearsals or performances. The confirmation process should include a simple line of text, such as "Please confirm receipt of the performance materials by replying to this e-mail." A follow-up message should be sent if no response is received.
Additionally, clear clauses must be included in the agreement outlining that musicians are responsible for bringing their own music. Post-COVID, it is understood that most musicians use iPads or tablets to access music digitally. However, if musicians need to print materials, they should be instructed to invoice Red & Black Music for any printing costs, thus alleviating responsibility from Rory.

Notes Comments
This two-stage confirmation mechanism is similar to the one implemented in SubAgreements (supplier-side contracts) and is now being applied to SubEngagements (supplier-side show advances). The goal is to ensure that all musicians are on the same page and adequately prepared for the performance, reducing the chance of confusion or missed material. The system holds musicians accountable for their preparation, while minimizing the administrative burden on Rory, particularly regarding the printing of materials.
This system is also a solution to the recurring issue of communication lapses, such as not receiving timely confirmation of materials, which can lead to confusion and last-minute issues on performance day.

Implemented
Implemented Date: 27/11/2024
Implemented By (Individual): RD
Implemented By (Organisation): R&BM

INDIVIDUALS

WB, Piano
Hadn't heeded show advance leading to issues on the day.

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This development was trigged by the following incidents...
Accountability for Musical Communication Issues
Clarification on Personal Responsibilities for Rhythm Issues
Consequences of Inadequate Rehearsal
Delays Due to Drummer's Music Arrangement
Disagreement Over Set List Length
Emphasis on Rehearsal Necessity
Extensive Experience with Songs
Failure to Study Provided Music
Musician's Lack of Preparation
Paper Sheet Management Issue
Weather-Related Setlist Challenge

Parent developments...
Two-Stage Confirmation