Regular Pre-Gig Check-ins and Clear Deadlines

2/ you hadn’t downloaded the charts. You clearly hadn’t read any of my messages. I was literally hanging around in Acton waiting for your reply and wondering whether to bring my MacBook or not, whether to chase you another time.
When I don’t hear back, and I think “should I send him another message? Should I chase? Am I harassing? Am I a nuisance?” I just needed something off you. Anything. Smoke signals. A little communication before the day. Not suddenly faced with this problem on the day and having to sort it out on the fly.
This was after 2 heads up (via e-mail + WhatsApp group message) about me not printing charts. When I messaged you on the morning, you took nearly an hour to reply - by which point, it was too late and I was already on my way.

Title
Regular Pre-Gig Check-ins and Clear Deadlines

Description
This development is partially covered by the Two-Stage SubEngagements development, but focuses on the follow-up processes.
Set deadlines for musicians to study the materials and provide feedback or questions well in advance of the performance date. This will allow any potential issues to be flagged early.
Establish a clear timeline for when all materials need to be reviewed. For example, 72 hours before the gig, send out a standard message requesting musicians to confirm that they've studied the set list, reviewed charts, and are ready. If they are unsure about any material, they should raise their questions at least 48 hours before the performance. This would give ample time to resolve any issues.

Notes Comments
This would prevent last-minute issues and give everyone sufficient time to prepare. By setting clear expectations, musicians will be less likely to ignore preparation or leave things to the last minute.

Implemented
Implemented Date: 27/11/2024
Implemented By (Individual): RD
Implemented By (Organisation): R&BM

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This development was triggered by the following incidents...
Failure to Study Provided Music
Musician's Lack of Preparation