Artist Discretion On Late Extension

Sorry for the slightly delayed report-back. Thank you for the booking; we enjoyed the gig very much. The clients loved it, and so did the guests and the staff. Oscar said he would like to book us again, so watch this space! However, I just wanted to bring a couple of things to your attention. There were a few fluctuations with the timings, which we corrected on the night. We were contracted 17:00-21:30, with the band performances due to take place between 19:15-21:30. The performances were brought forward to 18:55-20:45. It was fine for us; we understand that this is often the changeable nature of corporate events with multiple moving parts. I also re-clarify the order of ceremonies in the Show Advance (that way, everyone knows beforehand what to expect). However, due to the room layout and the speeches occurring after the band’s performance, we could not break down immediately following the performance without interrupting the proceedings. It resulted in an unforeseen post-performance curfew approx 20:45-21:45. Usually, I would charge for this under the “Late” component of the quote (see attached PDF, this would fall under “Trail Time” 60 Minutes Inactive @10%). Since nothing was agreed in advance (the curfew was unexpected), I would not charge for this but just wanted to flag that this happened. Fortunately, the clients supplied us with pizzas and drinks and were generally really lovely, so all was well. So, whilst I have no complaints at all about the way we were treated by the client, it highlighted a minor oversight that might be worth bearing in mind in future. Nothing you need to act upon or pass on to Oscar, but I thought that it might be wise to notify you. I am sure that this happens with other bands, too!

Title
Artist Discretion On Late Extension

Description
Situations like the delayed strike of the band's stage due to extended speeches at Diáspora @ Leonardo Royal Hotel, London (City) (31/03/2022) highlighted the need for clear, enforceable strategies to manage post-performance curfew overruns:
Client Communication on the Night: Inform the client that a post-performance curfew is chargeable under the Late component of the contract. The client must either:
a) Pay the additional fee upfront for the extension to proceed.
b) Declare in writing their agreement to this cost during the event.
Operational Enforcement: If neither of the above options is feasible, musicians must be allowed to commence breakdown on schedule, even if this causes disruption (e.g., during speeches).

Notes Comments
The policy, "We will breakdown and depart after the performance," was added to show advances on 27/08/2018 for the event RD @ Copeland Gallery, London (Peckham) (01/12/2018). It was included in the advance for Diáspora @ Leonardo Royal Hotel (31/03/2022) but lacked annotations, indicating that its significance may not have been emphasized.
This development emphasizes proactive measures to avoid ambiguity on the night of the event. The line is now standard in show advances, but the outlined strategies ensure clear, enforceable action when delays occur.

Implemented
Implemented Date: 26/11/2024
Implemented By (Individual): RD
Implemented By (Organisation): R&BM

INDIVIDUALS

BM, Agent
Handling booking with client.

OP, Client
Responsible for unforeseen late strike.

RO, Client
Responsible for unforeseen late strike.

RD, Bandleader
Musicians turned to on the night when they couldn't break down.

ORGANISATIONS

MSFH
Agency booking organisation.

LMF
Client organisation.

READ MORE...

This development was triggered by the following incidents...
Instrument Retrieval Delay
Post-Event Review: Departure
To BM - Post-Performance Curfew Issue

This development triggered the following incidents...
Client Communication and Arrangement Concerns for Fiesta Latina Event - 09/04/2022

Parent developments...
Breakdown and depart after the performance